Corporate Headshots at Company Events | Charlotte Marriott SouthPark
As the New Year begins, many companies take time to reassess how they present themselves both internally and externally. One of the most effective ways to start fresh is by updating professional corporate headshots that accurately reflect who your team is today.
Recently, we provided on-site corporate headshots for an AI company hosting a company gathering at the Charlotte Marriott SouthPark, a venue we know well and regularly work in for corporate meetings, conferences, and business events.
Charlotte Marriott SouthPark
A Smart Strategy: Headshots During the Event
Rather than scheduling individual headshot appointments across multiple days, this company chose to incorporate professional headshots directly into their event. This approach allowed employees to update their headshots without interrupting meetings or pulling people away from their responsibilities for extended periods of time.
We set up just outside one of the conference rooms and photographed 31 individuals over a two-hour window. Each participant quietly stepped out for approximately three minutes, had their headshot taken, and returned to the event seamlessly. This type of workflow is ideal for companies seeking event-based headshots or on-location corporate photography that prioritizes efficiency and minimal disruption.
Consistency and Efficiency in a Live Event Environment
During each brief session, we photographed 10–12 images per individual, allowing for natural expressions and subtle variations while maintaining a consistent look across the entire group. This consistency is especially important when headshots are used together on company websites, internal directories, LinkedIn profiles, and marketing materials.
Once all headshots were completed and delivered, the company planned to replace our backdrop with their own branded backdrop for the remainder of the event. This demonstrated how corporate headshot photography can integrate cleanly into a larger branded environment without interfering with the event itself.
Planning for Real-World Event Logistics
One of the most overlooked aspects of planning corporate headshots during a live event is accounting for real-world venue logistics. In many hotels and conference centers, the most practical locations for headshot setups—such as hallways or areas just outside meeting rooms—often do not have accessible power outlets.
In this case, the ideal location for headshots was directly outside the meeting area, yet there was no access to power. By using professional, battery-powered lighting systems, headshots could be photographed exactly where they made the most sense for the flow of the event, rather than being forced into a less convenient location simply to access electricity. This allowed participants to remain close to the meeting and return quickly, keeping the process discreet and efficient.
Flexibility Matters During Live Corporate Events
Even with careful planning, live corporate events are dynamic and often include last-minute changes. During this session, a few additional team members needed headshots that were not originally scheduled. Because the workflow was designed with flexibility in mind, these additional participants were accommodated smoothly without affecting timing, image quality, or the overall experience.
For companies considering event-based headshots, this underscores the importance of working with photographers who understand the fluid nature of live events and plan their workflow accordingly.
Why the Charlotte Marriott SouthPark Works So Well
We have photographed headshots at the Charlotte Marriott SouthPark on multiple occasions, and it continues to be one of our preferred venues for corporate headshot photography in Charlotte. The layout provides convenient spaces just outside conference rooms, a professional atmosphere well-suited for photography, and the flexibility needed to support discreet setups during active events.
For organizations planning meetings, conferences, or corporate retreats in Charlotte, it’s a venue that consistently supports smooth and efficient on-site headshot photography.
A Fresh Start for the New Year
The New Year is the perfect time to align your company’s visual presence with who you are today. Updated professional headshots communicate clarity, confidence, and cohesion—whether they’re used on your website, LinkedIn profiles, internal directories, or marketing materials.
If your company is planning an event in Charlotte—or specifically at the Charlotte Marriott SouthPark—our experience with on-site corporate headshots, event-based photography, and fast-paced professional environments ensures a seamless, efficient, and stress-free experience from start to finish.
~Kendell & Evelyn Healy
KEH PHOTOS LLC
